American Association for the Advancement of Science Arctic Division

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Poster Schedule & Guidelines

Guidelines for poster presentations

Poster sessions will start at 9:00 a.m. on Thursday and Friday, 19 and 20 September. The Thursday session will end at 4:30 p.m. and the Friday session at 5:00 p.m. This will allow enough time in the morning to set up and, for the Thursday presenters, time to get their posters down before the end of the meeting day. Meeting staff will be available from 8:00 a.m. until at least 5:30 each day, and the poster room is right off of the staff/registration area. If you are expecting to be in one of the technical sessions that ends at 5:30 p.m. please let me or one of the poster committee members (Laura Bender, Christina Neumann) know by email. We’ll work something out. If you need to leave early on Friday you may take your poster down any time after 3:00 p.m., but we prefer you leave it up until 5:00 p.m.

Besides the regular poster session on Friday, undergraduates vying for a newly-instituted Sigma Xi Undergraduate Poster Award will be presenting their posters from 3:00 to 5:00 p.m. A small reception will be held for this event to encourage participation and viewing.

The nitty-gritty:

The AAAS Arctic Division has purchased new free-standing poster boards. They are two-sided and approximately 4’ x 8’. We are planning on two posters per side. I’m going to give you two different measurements to consider: The actual corkboard space you will have to work with is 3’ 10 3/4” square. However, if you have a pre-printed poster you will be able to utilize the frame space and some of the space below the corkboard. This gives you a measurement of 4’ x 5’ (horizontal x vertical). If you really need 4’ x 6’, you can also go up by 6” and down by an additional 6”, but that bottom part will be difficult for some of your audience to see.

The boards take pushpins (NOT T-pins), and you are expected to supply your own.

Each poster has been assigned to a technical session and that determines whether you are in the Thursday or Friday poster session, UNLESS you are competing for the Sigma Xi Undergraduate Poster Award, in which case you will display your poster on Friday (see above).

You will be expected to be available to discuss your poster for an hour during the day. We will provide a 3” x 5” card for you to clip onto your poster to alert meeting participants as to the time(s) you will be there. Sigma Xi poster candidates need to be by their posters from 3:00 to 4:00 p.m. on Friday.

The posters for Thursday will be: The Bering Sea, Plant Terrestrial Biology; Animal Terrestrial Biology; Climate & Weather; North Pacific, Gulf of Alaska & Adjacent Inland Waters, Protection of the Environment from Ionizing Radiation; and Currents Connecting Science & Education.

The posters for Friday will be: Hydrology; Circumpolar Health; Sinks & Links; Cold Regions Engineering; Mesoscale Perturbations in the Arctic Middle Atmosphere; Social, Political & Human Impacts; and all Sigma Xi posters.

Poster Schedule